All schools receive Criminal History Record Information "CHRI" directly from the State Police Bureau of Identification "SPBI". EdAdvance submits printed fingerprint cards for processing to the SPBI on behalf of the schools.

Who is required by the State of Connecticut to be fingerprinted in a school system?

All Connecticut public schools, private and independent schools, technical schools, charter schools and magnet schools newly hired employees for any positions are required by the State of Connecticut to be fingerprinted for a national and state background check within 30 days of hire. Just to name a few of these positions, please see below:

Teacher, Administrator, Teacher’s Aide, Tutor
Custodian
Cafeteria Worker
School Nurse or Nurse Practitioner
Adult Education Mandated Instructor
Student Teacher (nonpaid/noncertified position)
Substitute Teacher (hired by a school district or through a private company or contractor)
Intern (paid or unpaid)
Contractor (paid or unpaid hired by a school)
Volunteer
Nursing Student (paid or unpaid)

Detailed Description of Each Type of School Staff Required to be Fingerprinted:

Local or Regional Board of Education Hired Employee:  

If you are hired by a local or regional board of education office in accordance to the Connecticut General Statute "CGS" section 10-221(d) it is required that you be  fingerprinted for a state and national criminal history record check within 30 days of hire. Fingerprints will be processed by the State Police Bureau of Identification and the FBI.

Student Attending a University/College Enrolled in a Teacher Preparation Program: 

Students enrolled in a teacher preparation program attending a university/college are required to be fingerprinted within 30 days of performing a service involving direct student contact. This noncertified/nonpaid position in a school district is for student teachers to complete their preparation requirements for the issuance of an educator certificate.

The recommended Federal Statute a school district should choose for a nonpaid student teacher to be fingerprinted is the Adam Walsh Act Volunteer “AWA Volunteer” Statute.
 
During a student's years of schooling any additional school districts a student will be placed to student teach, he/she will need to be fingerprinted again within 30 days of placement.

EdAdvance will fingerprint student teachers and forward their fingerprint card to the proper state and federal authorities for processing a criminal history check. The student's fingerprint results will be shared directly with the school district(s) reflected on their fingerprint card by the State Police Bureau of Identification "SPBI".
 
Substitute Teacher Hired by a Local or Regional Board of Education: 

Under CGS 10-221(d) substitute teachers are required to be fingerprinted within 30 days of hire.

The advantage of being fingerprinted at a RESC as a substitute teacher is that you can be continuously employed for up to five (5) years before having to be fingerprinted again by such local or regional board of education as long as you are employed at least one day of each school year by such local or regional board of education.

Should a substitute teacher pursue substitute teaching in a different school district he/she will need to be re-fingerprinted for that new school district.

Substitute Teacher Employed for a Private Company or Contractor Hired by a Local or Regional Board of Education:  

Under the two (2) Federal Statutes, the Adam Walsh Act “AWA” and the National Child Protection Act/Volunteers for Children's Act "NCPA/VCA", a substitute teacher is required to be fingerprinted within 30 days of hire.

Note: If your school district hires Kelly Services to recruit their substitute teachers, Kelly Service is considered a private contractor; reason being, the substitute teacher receives their pay check directly from Kelly Services. The appropriate Federal Statute to be chosen for Kelly Services would be NCPA/VCA.

As a hired contractor or private company on the date of the substitute teacher’s scheduled fingerprint appointment a letter, dated & signed by the school district on their letterhead indicating date of hire, position with authorized statute, AWA or NCPA/VCA, along with a completed original Criminal History Record Information "CHRI" Requisition Form.

Please note if the NCPA/VCA statute is chosen by the school district, you will also need a copy of the completed National Child Protection Act/Volunteers for Children Act Waiver & Consent Form on the day of your scheduled fingerprint appointment.

Connecticut Technical High School, Charter School or Magnet School Employee: 

Under two (2) Federal Statutes the Adam Walsh Act "AWA" (exclusively for elementary and secondary schools) and the National Child Protection Act/Volunteers for Children's Act "NCPA/VCA" (exclusively for preschool), a newly hired employee is required to be fingerprinted within 30 days of hire. 

Depending on the job duties and if you are working with preschool children or in an elementary/secondary school, as reflected on Page 2 of the CHRI Requisition Form, the school will determine which statute to choose to affix on the employee’s CHRI requisition form.  

On the day of fingerprint an original of the completed Criminal History Record Information "CHRI" Requisition Form will be needed in order to fingerprint. 

If the Federal Statute NCPA/VCA is chosen, this employee will need a completed copy of the National Child Protection Act/Volunteers for Children’s Act Waiver and Consent Form the day of his/her fingerprint appointment.

Private School or Independent School Employee:  

Effective July 1, 2017 the State of Connecticut Public Act 17-68 requires Independent Schools or Private Schools newly hired employees must undergo a state and national criminal history records check within 30 days of hire.

Although new employees are required to undergo these criminal history records checks effective July 1, 2017, the law states that independent schools or private schools may also want employees hired prior to July 1, 2017 to undergo the criminal history records checks, even though such checks are not required.

The federal statute for a private school or independent school employee is the National Child Protection Act/Volunteers for Children's Act "NCPA/VCA".

The day of fingerprint the employee must bring an original of the completed Criminal History Record Information "CHRI" Requisition Form and a completed copy of the National Child Protection Act/Volunteers for Children Act Waiver & Consent Form.

Volunteers in a Connecticut public school, Connecticut technical school, charter school and magnet school:  

There are two (2) Federal Statutes in the State of Connecticut a volunteer is required to be fingerprinted under.  Depending on the volunteer's job duties and if volunteering will be with preschool children or in an elementary/secondary school, as reflected on Page 2 of the Criminal History Record Information Requisition Form, the school district will choose the appropriate federal statute.  

One Federal Statute is the Adam Walsh Act "AWA" Volunteer (exclusive for elementary or secondary schools) and the other is the National Child Protection Act/Volunteers for Children's Act "NCPA/VCA" Volunteer (exclusively for preschool).  

If the NCPA/VCA Volunteer Federal Statute is chosen for this employee, the day of fingerprint he/she must bring an original of the completed Criminal History Record Information "CHRI" Requisition Form and a completed copy of the National Child Protection Act/Volunteers for Children Act Waiver & Consent Form.

Volunteers in a private school or independent school: 

There is only one Federal Statute in the State of Connecticut a volunteer in a private school can be fingerprinted under and that is the National Child Protection Act/Volunteers for Children's Act Volunteer "NCPA/VCA" Volunteer.

The day of fingerprint he/she must bring a copy of the completed original of the Criminal History Record Information "CHRI" Requisition Form and a completed copy of the National Child Protection Act/Volunteers for Children Act Waiver & Consent Form.

Contractors Hired by a Connecticut public school, Connecticut technical school, charter school and magnet school:  

There are two (2) Federal Statutes in the State of Connecticut that a hired contractor can be fingerprinted under. Depending on the Federal Statute chosen, should you be a paid contractor or unpaid contractor, is reflected on Page 2 of the Criminal History Record Information Requisition Form. 

The school district will choose the appropriate federal statute -- the Adam Walsh Act "AWA" (for a paid contractor) or the Adam Walsh Act Volunteer "AWA" Volunteer (for an unpaid contractor).

The hired contractor is required to be fingerprinted within 30 days of hire.

The contractor will also need to bring a letter, dated & signed from the school on their letterhead indicating date of hire, position with authorized statute, AWA or AWA Volunteer, and a copy of the completed Criminal History Record Information "CHRI" Requisition Form the day of their fingerprint appointment.

Contractors Hired by a Private School or Independent School: 

Under the statute National Child Protection Act/Volunteers for Children's Act "NCPA/VCA", a contractor hired by a private school is required to be fingerprinted within 30 days of hire.

A letter dated & signed from the private school on their letterhead indicating date of hire, position with authorized statute, NCPA/VCA, needs to be brought to EdAdvance the day of fingerprint.

The day of fingerprint he/she must bring a copy of the completed Criminal History Record Information "CHRI" Requisition Form and a completed copy of the National Child Protection Act/Volunteers for Children Act Waiver & Consent Form.

The Role as a Regional Educational Service Center "RESC", such as EdAdvance:

  • Regional educational service centers (RESCs), such as EdAdvance, are given permission by the FBI to serve as a "pass-through entity" to fingerprint and submit completed fingerprint cards for processing.
  • EdAdvance cannot fingerprint a school’s staff if the requesting school is not on the Approved Agencies for National CHRI list per the State Police Bureau of Identification "SPBI".
  • All school staff must be fingerprinted within 30 days of placement in a school.
  • It is EdAdvance's responsibility to "validate" each request from a school for a state and national criminal history record check.  Each request is validated by EdAdvance receiving from all applicants the day of their fingerprint appointment a completed original Criminal History Record Information Requisition Form "CHRI" dated & signed by the school requesting their results.  Note:  Should an applicant arrive the day of his fingerprint appointment without a completed CHRI requisition form, he/she will need to reschedule his/her appointment.
  • EdAdvance's fingerprint services are only valid in the State of Connecticut.
  • Per the FBI and the State of Connecticut outdated and inaccurate criminal histories does not protect children and it violates the individual's privacy rights and rights under Connecticut and other state laws.  The safety and welfare of students is of primary importance. 

Frequently Asked Questions

Frequently Asked Questions

Fingerprint Fee(s):

It is EdAdvance's responsibility to verify the total cost of fingerprint per individual.  Depending on the Statute chosen by the school on the Criminal History Record Information "CHRI" Requisition Form will depend if there is a State fee involved along with the FBI fee -- not to mention there is also an EdAdvance's processing fee. 
 
Note: On the day of fingerprint there will be a charge for each additional school district requesting fingerprinting.  For example, if a substitute teacher who has been placed in four (4) different school districts needs to be fingerprinted within the 30 days of placement, there will be one (1) EdAdvance's processing fee of $24 and four (4) $13.25 FBI fees -- one for each district requesting CHRI.  Should this be a contracted substitute teacher, there will also be four (4) $75 State fees -- one for each district requesting CHRI.  On the day of the scheduled fingerprint appointment the person being fingerprinted will need to have four original and completed CHRI Requisition Forms - one for each school district.

If you are a student teacher EdAdvance can only fingerprint student teachers once they know the district they have been placed in and the student teacher will need to be fingerprinted within 30 days of placement.  A student teacher must pay a State fee of $75 under the statute, Adam Walsh Act Volunteer, along with the reduced FBI volunteer fee of $11.25 plus EdAdvance's processing fee of $24.  Each time a student teacher gets placed in additional school district, he/she will need to be fingerprinted again resulting in having to pay another State fee, FBI fee and EdAdvance processing fee.

Completion of the Criminal History Record Information "CHRI" Requisition Form:

It is important that the Criminal History Record Information "CHRI" Requisition Form is an original, completed in full, dated and signed by the school district requesting fingerprinting.  All the areas, listed below, on this form needs to be completed before the day of fingerprint or applicant will need to reschedule their fingerprint appointment:

  • Applicant's Name, Date of Birth & Position
  • School Name and School Address
  • Printed Name of School Representative, Signature & Date
  • Authorized Statute Chosen, State Fee (if applicable) and FBI Fee

Fingerprint Flyers with Fee(s):

District Staff Employee FLYER -  $37.25
School District Volunteer FLYER - $110.25
School District Contractor FLYER - $112.25

Substitute Teacher FLYER - $37.25
Student Teacher FLYER - $110.25

CT Technical School, Charter School or Magnet School Employee FLYER - $112.25
CT Technical School, Charter School or Magnet School Volunteer FLYER - $110.25
CT Technical School, Charter School or Magnet School Contractor FLYER - $112.25

Private School Employee FLYER - $128.25
Private School Volunteer FLYER - $126.25
Private School Contractor FLYER - $128.25

REQUISITION FORMS -  Only applicable to public schools, technical high schools, charter schools or magnet schools, if school is located in one or our 29 membership districts' town.

District Staff Employee Requisition Form
School District Volunteer Requisition Form
School District Contractor Requisition Form
CT Technical School, Charter School or Magnet School Employee Requisition Form
CT Technical School, Charter School or Magnet School Volunteer Requisition Form
CT Technical School, Charter School or Magnet School Contractor Requisition Form

What Do I Need to Bring to My Fingerprint Appointment?

  • A government-issued photo ID, like a current driver's license or passport
  • Know your full (9-digit) social security number (no need to bring your Social Security Card)
  • Know your date of birth and city & state you were born
  • Bring an original Criminal History Record Information "CHRI" Requisition completed, dated and signed by the school(s) hiring you
  • Correct fingerprint fee payment via Money Order or Certified Bank Check payable to EdAdvance (please no Cash, Credit Card, Debit Card or Personal Check)
  • Only if applicable, if you are a contractor hired by a school you will need to bring a letter, dated & signed from the school that hired you on their letterhead indicating date of hire, position with authorized statute, NCPA/VCA or AWA.
  • If the Federal Statute NCPA/VCA is chosen by your school and is reflected on your CHRI Requisition Form, you will need to bring the day of your fingerprint appointment a completed copy of the waiver and consent form entitled National Child Protection Act/Volunteers for Children Act Waiver & Consent Form.

 

What You Will Receive from the Fingerprint Technician the Day of Your Fingerprint Appointment?

  • A confirmation memorandum printed on EdAdvance's letterhead dated & signed by the Fingerprint Technician confirming you were fingerprinted.  NOTE: It is your responsibility to share this confirmation memorandum with the school(s) that hired you so they may be informed you were fingerprinted by EdAdvance on the date reflected on the memorandum.
  • A copy of the FBI's recommended Noncriminal Justice Applicant's Privacy Rights and the FBI Privacy Act Statement. The Privacy Rights provide that if an applicant has a criminal history, then the officials making the determination of suitability for the position (the hiring agency) must provide the applicant with an opportunity to challenge the accuracy of the criminal history background check.

For More Information, Contact:
Nancy Luchene, Fingerprint Technician
Email:  luchene@edadvance.org
or call:  860.567.0863, Extension 1116