Effective January 1, 2018 all schools will receive Criminal History Record Information "CHRI" directly from the State Police Bureau of Identification "SPBI".  However, EdAdvance can still submit fingerprints to the SPBI on behalf of the school(s).

Who is required by the State of Connecticut to be fingerprinted in a school system?

All Connecticut public schools, private and independent schools, technical schools, charter schools and magnet schools newly hired employees for any positions are required by the State of Connecticut to be fingerprinted for a national and state background check within 30 days of hire.  Just to name a few please see positions listed below:

Teacher, Administrator, Teacher’s Aide, Tutor
Custodian
Cafeteria Worker
School Nurse and Nurse Practitioner
Adult Education Teacher
Student Teacher (in a nonpaid and noncertified position)
Substitute Teacher (hired by a school or through a private company or contractor)
Intern (paid or unpaid)
Contractor (paid and hired by a school)
Volunteer
Nursing Student (paid or unpaid)

Detailed Description of Each Type of School Staff Required to be Fingerprinted:

Local or Regional Board of Education Employee:  If you are hired by a local or regional board of education office in accordance to the Connecticut General Statute "CGS" section 10-221d it is required you must be fingerprinted for a state and national criminal history record check within 30 days of hire. Fingerprints will be checked by the State Police Bureau of Identification and the F.B.I. 

Student Attending a University/College Enrolled in a Teacher Preparation Program:  Under two (2) different Federal statutes, Adam Walsh Act "AWA" (paid position) or National Child Protection Act/Volunteers for Children's Act "NCPA/VCA" (unpaid position) and depending on the statute chosen by school district(s) where the student teacher  is placed, students enrolled in a teacher preparation program attending a university/college are required to be fingerprinted within 30 days of performing a service involving direct student contact.  This noncertified and nonpaid position in a school district is for students to complete their preparation requirements for the issuance of an educator certificate. 

During a student's years of schooling, any additional school district(s) a student will be placed to student teacher, he/she will need to be fingerprinted again within 30 days of placement.

EdAdvance will fingerprint student teachers and forward their fingerprint card to the proper state and federal authorities for processing a criminal history check.  The student's fingerprint results will be shared directly with the school district(s) reflected on their fingerprint card by the State Police Bureau of Identification "SPBI". 

Substitute Teacher Hired by a Local or Regional Board of Education:  Under CGS 10-221d substitute teachers are required to be fingerprinted within 30 days of hire.  The advantage of being fingerprinted at a RESC as a substitute teacher is that you will be continuously employed by such local or regional board of education as long as the substitute teacher is employed at least one day of each school year by such local or regional board of education.  Should a substitute teacher pursue substitute teaching in a different school district he/she will need to be re-fingerprinted for that school district(s).

Substitute Teacher Employed for a Private Company or Contractor, but Hired by a Local or Regional Board of Education:  Under the statute National Child Protection Act/Volunteers for Children's Act "NCPA/VCA", a substitute teacher is required to be fingerprinted within 30 days of hire.  A letter, dated & signed, from the school district on their letterhead indicating date of hire, position with authorized statute, NCPA/VCA, needs to be brought to EdAdvance the day of their fingerprint appointment along with the completed Criminal History Record Information "CHRI" Requisition Form. It is the school district's responsibility to supply the hired substitute teacher with a NCPA/VCA Waiver & Consent Form.

Connecticut Technical High School, Charter School or Magnet School Employee:  Under two (2) different Federal Statutes, National Child Protection Act/Volunteers for Children's Act "NCPA/VCA" or Adam Walsh Act "AWA", a newly hired employee is required to be fingerprinted within 30 days of hire.  (Depending on the job duties of this employee will determine which statute the school will choose in order for their fingerprint card to be processed.)  If the Federal Statute NCPA/VCA is chosen for this employee, it is the school's responsibility to distribute to the employee a waiver and consent form entitled National Child Protection Act/Volunteers for Children's Act (NCPA/VCA) to complete.  The day of this employee's fingerprint appointment a copy of the completed Criminal History Record Information "CHRI" Requisition Form needs to be brought to EdAdvance.

Private School or Independent School Employee:  Effective July 1, 2017 the State of Connecticut Public Act 17-68 requires Independent Schools or Private Schools newly hired employees must undergo a state and national criminal history records check within 30 days of hire. Although new employees are required to undergo these criminal history records checks effective July 1, 2017, the law is clear that independent schools or private schools may also require employees hired prior to July 1, 2017 to undergo the criminal history records checks, even though such checks are not required.  Under the Federal Statute, National Child Protection Act/Volunteers for Children's Act "NCPA/VCA", it is the private school's responsibility to distribute to their employee a waiver and consent form entitled the Volunteer and Employee Criminal History Services "VECHS" to complete.  A copy of the completed Criminal History Record Information "CHRI" Requisition Form is to brought to EdAdvance the day of their fingerprint appointment.

Volunteers in a Connecticut public school, Connecticut technical school, charter school and magnet school:  There are two (2) different Federal Statutes in the State of Connecticut a volunteer is required to be fingerprinted under.  Depending on the volunteer's job duties the school will choose the appropriate federal statute.  One Federal Statute is the National Child Protection Act/Volunteers for Children's Act "NCPA/VCA" Volunteer and the other is the Adam Walsh Act "AWA" Volunteer.  If the NCPA/VCA Volunteer Federal Statute is chosen by the school, it is the school's responsibility to distribute to the volunteer a waiver and consent form entitled National Child Protection Act/Volunteers for Children's Act (NCPA/VCA) Volunteer to complete. A copy of the Criminal History Record Information "CHRI" Requisition Form is to brought to EdAdvance the day of their fingerprint appointment.

Volunteers in a private school or independent school: There is only one Federal Statute in the State of Connecticut a volunteer in a private school can be fingerprinted under and that is the National Child Protection Act/Volunteers for Children's Act "NCPA/VCA" Volunteer.  It is the private school's responsibility to supply to the volunteer a waiver and consent form entitled the Volunteer and Employee Criminal History Services "VECHS" to complete. A copy of the Criminal History Record Information "CHRI" Requisition Form is to brought to EdAdvance the day of their fingerprint appointment.

Contractors Hired by a Connecticut public school, Connecticut technical school, charter school and magnet school: There are two (2) Federal Statutes in the State of Connecticut that a hired contractor is required to be fingerprinted under.  Depending on the contractor's job duties the school will choose the appropriate federal statute.  The hired contractor is required to be fingerprinted within 30 days of hire.  The two Federal Statutes are the National Child Protection Act/Volunteers for Children's Act "NCPA/VCA" or the Adam Walsh Act "AWA".  If the NCPA/VCA federal statute is chosen by the school, it is the school's responsibility to distribute to the hired contractor a waiver and consent form entitled National Child Protection Act/Volunteers for Children's Act "NCPA/VCA" to complete. A letter, dated & signed, from the school on their letterhead indicating date of hire, position with authorized statute, NCPA/VCA or AWA, needs to be brought to EdAdvance the day of fingerprint. A copy of the completed Criminal History Record Information "CHRI" Requisition Form needs to be brought to EdAdvance the day of their fingerprint appointment.

Contractors Hired by a Private School or Independent School: Under the statute National Child Protection Act/Volunteers for Children's Act "NCPA/VCA", a contractor hired by a private school is required to be fingerprinted within 30 days of hire. A letter, dated & signed, from the private school on their letterhead indicating date of hire, position with authorized statute, NCPA/VCA, needs to be brought to EdAdvance the day of fingerprint. It is the private school's responsibility to supply the hired contractor with a waiver and consent form entitled Volunteer and Employee Criminal History Services "VECHS" to complete. A copy of this completed Criminal History Record Information "CHRI" Requisition Form is to be brought to EdAdvance the day of their fingerprint appointment.

The Role as a Regional Educational Service Center "RESC", such as EdAdvance:

  • Regional educational service centers (RESCs), such as EdAdvance, are given permission by the FBI to serve as a "pass-through entity" to fingerprint and submit completed fingerprint cards for processing.
  • EdAdvance cannot fingerprint a school's staff if the requesting school is not on the Approved Agencies for National CHRI list per the State Police Bureau of Identification "SPBI".
  • All fingerprints must be taken within 30 days of placement in a school.
  • It is EdAdvance's responsibility to "validate" each request from a school for a state and national criminal history record check.  Each request is validated by a EdAdvance receiving from all applicants on the day of their fingerprint appointment a completed Criminal History Record Information Requisition Form "CHRI" dated & signed by the school requesting their results.  Note:  Should an applicant arrive the day of his fingerprint appointment without a completed CHRI requisition form, he will need to reschedule his appointment.
  • EdAdvance's fingerprint services are only valid in the State of Connecticut.
  • It is EdAdvance's responsibility to verify the total cost of fingerprint on an individual.  Depending on the Statute chosen by the school district on the Criminal History Record Information "CHRI" Requisition Form will depend if there is a State fee involved along with the FBI fee -- not to mention EdAdvance's processing fee.  Note: There will be a fee for each district requesting fingerprinting.
  • Per the FBI and the State of Connecticut outdated and inaccurate criminal histories does not protect children and it violates the individual's privacy rights and rights under Connecticut and other state laws.  The safety and welfare of students is of primary importance.
  • Everyone EdAdvance fingerprints will receive the day of fingerprint a copy of their Privacy Rights.  The Privacy Rights provide that if an applicant has a criminal history, then the officials making the determination of suitability for the position (the hiring agency) must provide the applicant with an opportunity to challenge the accuracy of the CHRI.  

Frequently Asked Questions

Frequently Asked Questions

Fingerprint Fee(s):

It is EdAdvance's responsibility to verify the total cost of fingerprint on an individual.  Depending on the Statute chosen by the school district on the Criminal History Record Information "CHRI" Requisition Form will depend if there is a State fee involved along with the FBI fee -- not to mention EdAdvance's processing fee.

Note:  On the day of fingerprint there will be a charge for each school district requesting fingerprinting.  For example, a substitute teacher who has been placed in four (4) different school districts needs to be fingerprinted within 30 days of placement.  There will be one (1) EdAdvance's processing fee of $24 and four (4) $12 FBI fees -- one for each district requesting CHRI.  Should this be a contracted substitute teacher, there will also be a four (4) $75 State fees -- one for each district requesting CHRI.

If you are a student teacher EdAdvance can only fingerprint student teachers once they know this district they have been placed in and the student teacher needs to be fingerprinted within 30 days of placement.  A student teacher must now pay a State fee of $75 under the statute chosen, NCPA/VCA or AWA statute, along with an FBI fee of $12 and EdAdvance's processing fee of $24.  Each time a student teacher gets placed in another school district, he/she will need to be fingerprinted again resulting in having to pay another State fee, FBI fee and EdAdvance processing fee

Completion of the Criminal History Record Information "CHRI" Requisition Form:

It is important that the Criminal History Record Information Requisition Form is completed in full, dated and signed by the school requesting fingerprinting.  All the areas, listed below, on this two-page form needs to be complete the day of fingerprint or applicant will need to reschedule their fingerprint appointment:

  • Applicant's Name, Date of Birth and Position
  • School Name and School Address
  • Printed Name of School Representative, Signature & Date
  • Authorized Statute Chosen, State Fee (if applicable) and FBI Fee

Fingerprint Flyers with Fee(s):

District Staff Employee FLYER -  $36.00
School District Volunteer FLYER - $109.75
School District Contractor FLYER - $111.00

Substitute Teacher FLYER - $36.00 + $1.00 per non-membership district
Student Teacher FLYER - $111.00 + $1.00 per non-membership district

CT Technical School, Charter School or Magnet School Employee FLYER - $111.00
CT Technical School, Charter School or Magnet School Volunteer FLYER - $109.75
CT Technical School, Charter School or Magnet School Contractor FLYER - $111.00

Private School Employee FLYER - $127.00
Private School Volunteer FLYER - $125.75
Private School Contractor FLYER - $127.00

REQUISITION FORMS -  Only applicable to public schools, technical high schools, charter schools or magnet schools, if school is located in one or our 30 membership districts' town.

District Staff Employee Requisition Form
School District Volunteer Requisition Form
School District Contractor Requisition Form
CT Technical School, Charter School or Magnet School Employee Requisition Form
CT Technical School, Charter School or Magnet School Volunteer Requisition Form
CT Technical School, Charter School or Magnet School Contractor Requisition Form

What Do I Need to Bring to My Fingerprint Appointment?

  • A government-issued photo ID, like a current driver's license or passport
  • Know your full social security number
  • Know your date of birth and city & state you were born
  • Bring a Criminal History Record Information "CHRI" Requisition completed, dated and signed by a school
  • Correct fingerprint fee payment via money order or certified bank check payable to EdAdvance
  • Only if applicable, if you are a contractor hired by a school you will need to bring a letter, dated & signed, from the school that hired you on their letterhead indicating date of hire, position with authorized statute, NCPA/VCA or AWA.

For More Information, Contact:
Nancy Luchene, Fingerprint Coordinator
Email:  luchene@edadvance.org
or
Call:  860.567.0863, Extension 116